Create a record for each purchased batch that connects its original identifier, goods receipt, supporting documents and subsequent stock movements. Internal identifiers for partial quantities supplement the original identifier; they do not replace it. This keeps the connection to the original batch visible after an internal split.
What to include in your batch record
In Cannabis Wholesale, checking an order is only part of the process. Shops, brands and resellers also need to connect the goods received to the information assessed before purchasing. CannabisGrosshandel.ch currently focuses on CBD directly from Swiss producers.
Record the contracting party, producer and production site separately. Copy the original batch identifier exactly as documented. A strain name or Swiss dispatch address alone identifies neither the batch nor its origin. Mark missing information as unresolved and ask for clarification.
Identify the producer and Swiss originConnect received goods to their documents
Compare the order, available delivery documents and labels on the goods received. Record the receipt date, quantity and unit, observed packaging condition and the person making the entry. Keep the ordered quantity distinct from the recorded quantity received; an unexplained difference must remain visible.
Link the complete laboratory report to the record using a stable filename or internal document reference. Keep the original identifier alongside your internal one. Different identifiers may be connected, but that connection needs a traceable explanation from the supplier. Do not invent the relationship.
Match the laboratory report to the correct batchRecord partial quantities without losing origin
When you split stock internally, connect every partial quantity to the original batch. Record the date, quantity, unit, source and destination or internal operation. An identifier such as INTERNAL-A is an additional key, not new evidence of origin.
Do not count transferred stock as a new receipt. Across several storage locations, total stock consists of the related partial balances. Do not merge different original batches in your records simply because the producer or strain name matches. Existing uncertainties need a documented resolution.
Your record template for the next batch
Copy these fields into your own spreadsheet or filing system. This is an editorial working aid, not a universal statutory form. No business data is entered or transmitted here.
- Identity
- Product, contracting party, producer, production site, original batch code
- Receipt
- Date, recorded quantity and unit, packaging observation, person recording
- Documents
- Order and delivery reference, complete laboratory report, confirmed identifier connection
- Movement
- Date, internal partial-quantity identifier, quantity and unit, source and destination or operation
- Clarification
- Open question, enquiry, response and recorded decision
Worked example: One batch, three stock balances
All identifiers and quantities are fictional. This is an internal allocation example, not an offer, recommended order quantity or permission to repackage.
| Event / balance | Original batch | Internal identifier | Quantity |
|---|---|---|---|
| Recorded receipt | EXAMPLE-01 | Receipt | 1,000 g |
| Storage location A | EXAMPLE-01 | INTERNAL-A | 300 g |
| Storage location B | EXAMPLE-01 | INTERNAL-B | 200 g |
| Unchanged remainder | EXAMPLE-01 | REMAINDER | 500 g |
Reconciliation after allocation: 300 g + 200 g + 500 g = 1,000 g. The receipt row is the comparison baseline, not additional stock. If your entries total only 990 g, 10 g remain unexplained. Do not automatically label this a loss: first check entries, units and the actual movement of goods, then record the explanation.
A record is not product clearance
A completed record does not establish that a product may be marketed, processed, repackaged or resold. Applicable requirements depend on the product category, intended use and your handling of the goods. This article gives no legal clearance for a particular business or product.
Follow confirmed product-specific handling and storage information. We give no universal temperature, shelf life or statutory retention period here. A matching laboratory report describes the tested sample and stated testing scope; it does not assess later changes.
For an unresolved discrepancy, separate your observation and question from a suspected cause. Record the subsequent decision and supporting response. This process promises no return, refund or particular complaint deadline.
Each new drop needs its own batch connection
Under the model described by CannabisClub.ch, members buy directly from verified Swiss producers. Each batch is listed as a drop with a fresh, batch-specific laboratory report, and all members gain access simultaneously. Quantities are finite. This brand statement is not independent audit evidence for a particular batch.
A later drop is a new batch with its own documents, even when the strain name is unchanged. Create a separate connection for it. The record supports your own stock workflow; it makes no claim about equivalent features in the member system.
Why each new drop needs a fresh assessmentFrequently asked questions
What if report and delivery identifiers differ?
Keep both identifiers and ask the supplier for a traceable connection. A similar product name is insufficient. Explicitly leave the connection unresolved until clarified.
Can two deliveries of the same strain be treated as one batch?
The strain name alone is insufficient. Record each receipt separately and retain its original batch identifier. The supporting documents must establish whether they actually belong to the same batch.
Editorial purchasing guidance, dated 1 November 2026. The template and numerical example were created for this article. They are neither an actual delivery case nor a statutory checklist. Statements about the Club model come from the brand and do not replace original documents for the specific batch.